Staff Requirements
It is essential for all staff to be trained and equipped in A cloud based temperature logging system is the second tier of protection for the vaccines. It ensures that users are IMMEDIATELY NOTIFIED of a temperature breach as well as providing a fully automated temperature audit.
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Essential features
ALL of the following features must be followed by the ENTIRE staff
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Vaccine management protocol
An effective vaccine management protocol will ensure that you are ready before an emergency occurs. Ensure that the following are in place and included in your protocol:
- A trained, designated person is responsible for vaccine storage and implementation of protocols.
- A trained back-up person is available to relieve the designated person when required.
- All staff are trained to manage vaccine storage and the cold chain effectively, to ensure that all cold chain issues are identified and addressed in a timely manner. This includes non-medical staff such as cleaners.
- Contact names and numbers are readily available for reporting
- cold chain breaches
- refrigerator and/or data logger maintenance issues
- power failures.
- Back-up vaccine storage options are documented and tested.
![](https://vaxshield.com.au/wp-content/uploads/Vaxshield-Equipment-instructions-1024x683.png)
Equipment instructions
Include instructions for:
- correctly using the vaccine fridge, including
- stocking it correctly
- efficiently removing vaccines to minimise door open times
- reading the current temperature
- reading the minimum and maximum temperatures, and resetting them
- equipment maintenance, including
- servicing the refrigerator and data logger
- changing the data logger batteries
- cleaning the refrigerator
- freezer storage for ice packs and gel packs (in case of power failure, or mobile or outreach immunisation sessions).
![](https://vaxshield.com.au/wp-content/uploads/Vaxshield-Vaccine-instructions-1024x887.png)
Vaccine instructions
Include instructions for:
- ordering and receiving vaccines; for ordering procedures, contact your state or territory health department (see contact details on the last page of these guidelines)
- rotating stock so that vaccines with the shortest expiry date are used first
- calculating vaccine storage requirements (see Section 5.5)
- storing vaccines and diluents.
![](https://vaxshield.com.au/wp-content/uploads/Vaxshield-Vaccine-transport2.png)
Vaccine transport
Include instructions for:
- packing a cooler
- conditioning the ice packs and gel packs
- temperature-monitoring equipment and documentation
![](https://vaxshield.com.au/wp-content/uploads/Vaxshield-Breach-procedure-1024x683.png)
Breach procedure
Include instructions for:
- reporting a cold chain breach (see Appendix 3 ‘Cold chain breach protocol’)
- action to take if the refrigerator temperature goes outside the recommended range (including what to do and how to prevent it happening again)
- communication channels with other staff who handle vaccines (if any interventions are taken to maintain the cold chain)